Privacy Policy – Flexitime

Last Updated: 20 December 2025

Flexitime (“we”, “our”, “us”) is committed to protecting your privacy and ensuring that your personal data is handled in a safe, transparent, and lawful manner. This Privacy Policy explains what information we collect, how we use it, how it is stored, and your rights under the General Data Protection Regulation (GDPR) and Irish data protection laws.

By using Flexitime.ie (the “Website”), you agree to the practices described in this Privacy Policy.

1. Who We Are

Flexitime is an online wellbeing, fitness, health, and self-care directory and community platform. We help individuals discover professionals, activities, and services across Ireland and allow professionals to create listings that showcase their offerings.

If you have questions regarding data protection, you can contact us at:
Email: info@flexitime.ie
Website: https://flexitime.ie/

2. What This Privacy Policy Covers

This policy applies to:

• Visitors browsing the website

• Users submitting enquiries to wellbeing professionals

• Users submitting service requests or feedback

• Professionals who create listings or profiles

• Businesses requesting workplace wellbeing services

• Anyone interacting with our events, webinars, or community features

It does not apply to third-party websites you access through external links.

3. Information We Collect

3.1 Information You Provide to Us

We may collect the following information when you:

A. Create an account (for professionals)

• Name

• Business name

• Email address

• Phone number

• Profile photo or business logo

• Description of services

• Social media links

• Location

• Any optional data you choose to include in your listing

B. Submit an enquiry to a professional

• Name

• Email address

• Phone number (optional)

• Message / enquiry details

(These enquiries are forwarded directly to the professional and stored securely in our database.)

C. Contact us directly

• Name

• Email

• Information about the services you are looking for

• Messages or additional details you choose to provide

D. Workplace wellbeing requests

• Company name

• Contact person

• Email address

• Phone number (optional)

• Request or enquiry details

E. Event registrations or feedback

• Name

• Email

• Booking details (if relevant)

3.2 Information Collected Automatically

When you use our website, we automatically collect:

• IP address

• Browser type

• Device type

• Pages visited

• Referral source

• Date and time of visit

• Cookies and tracking technologies (see Section 9)

This helps us improve website performance, security, and user experience.

4. How We Use Your Information

We use your data for the following purposes:

4.1 To Operate the Directory

• Create and manage professional listings

• Display professional profiles to the public

• Allow users to browse, filter, and contact professionals

• Enable vendors to manage their profile and settings

4.2 To Facilitate Communication

• Forward enquiries from users to professionals

• Respond to user or business enquiries

• Provide updates or support when requested

4.3 To Improve Our Services

• Analyse site performance

• Enhance user experience

• Develop new features

• Ensure security and prevent fraud

4.4 To Deliver Workplace Wellbeing Services

• Process and respond to corporate wellbeing enquiries

• Connect businesses with relevant professionals

4.5 Legal and Compliance Purposes

• Maintain records

• Comply with GDPR, taxation, and Irish law

• Resolve disputes or enforce terms

We do not sell your data to third parties.

5. Legal Basis for Processing (GDPR)

We process your personal data under the following lawful grounds:

• Consent: When you submit an enquiry, fill out a form, or opt into communications.

• Contract: When professionals create a listing and we provide platform access.

• Legitimate Interests: To operate and improve our directory and ensure site security.

• Legal Obligation: Where required by Irish or EU law.

6. How Your Information Is Shared

6.1 With Wellbeing Professionals

If you submit an enquiry or contact a professional through our site, your details are shared with the professional so they can respond.

6.2 With Service Providers

We may share data with trusted external partners who help us operate our website, such as:

• Hosting providers

• Email service providers

• Analytics tools

All service providers are GDPR-compliant.

6.3 Legal Requirements

We may disclose data if required for:

• Law enforcement

• Fraud prevention

• Protecting our legal rights

We never sell personal data.

7. Data Storage & Retention

We store data securely using industry-standard security measures.

We retain data only for as long as needed:

• Enquiries: up to 24 months

• Professional accounts: as long as you maintain your listing

• Business wellbeing requests: up to 24 months

• Analytics data: 12–24 months

• Legal or financial records: as required by law (typically 6 years)

You may request deletion at any time (see Section 8).

8. Your Rights (GDPR)

You have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion (“right to be forgotten”)

• Withdraw consent at any time

• Object to processing

• Request data portability

• Restrict processing

To exercise your rights, contact: info@flexitime.ie

9. Cookies & Tracking Technologies

Flexitime uses cookies to enhance functionality and performance, including:

• Essential site cookies

• Analytics cookies

• Preference cookies

• Security cookies

You can manage or disable cookies through your browser settings.

A full Cookie Policy is available separately.

10. Third-Party Links

Our directory often includes links to professionals’ websites, social media pages, and booking systems.
We are not responsible for the privacy practices of these external sites.
We encourage you to review their privacy policies before submitting data.

11. Security

We implement technical and organisational measures to protect your data, including:

• Encryption

• Secure hosting

• Access controls

• Regular monitoring

However, no online system is 100% secure, and we cannot guarantee absolute protection.

12. Children’s Privacy

Flexitime is not intended for individuals under the age of 16.
We do not knowingly collect data from minors.

13. Changes to This Policy

We may update this Privacy Policy from time to time.
The “Last Updated” date at the top will reflect the latest version.
Continued use of the site indicates acceptance of the updated policy.

14. Contact Us

For questions about this Privacy Policy or your personal data, contact:

Flexitime
Email: info@flexitime.ie
Website: https://flexitime.ie/